Health & Safety Policy | Pretium Synergy Ltd.
Pretium EV Charging Infra & Solutions Limited
10A High Street, Chislehurst BR7 5RN
Last updated: 01 March 2026 | Policy Version: 1.0 | Next Review: 01 March 2027
Document Owner: Health & Safety Lead | Approved by: Board of Directors | Controlled Copy: Yes
This policy applies to all employees, contractors, and visitors at all company locations.
1) Policy Statement
Pretium EV Charging Infra & Solutions Limited is committed to providing a safe and healthy working environment for employees, contractors, visitors, and anyone affected by our activities. This policy is implemented in accordance with the Health and Safety at Work etc. Act 1974 and all relevant UK regulations. We will:
- Comply with all applicable health and safety legislation and guidance.
- Prevent injury and ill health through effective risk management.
- Consult and engage employees on matters affecting health and safety.
- Provide safe workplaces, safe systems of work, competent people, and adequate resources.
- Continually improve our health and safety performance and culture.
This policy is supported by risk assessments and detailed procedures that set out how we manage specific risks in our operations.
Signed:Pawan Arya — Director
Date:__________________
This policy is available in alternative formats upon request. Reasonable adjustments will be made for accessibility.
2) Roles & Responsibilities
2.1 The Board / Directors will:
- Provide leadership, set objectives, and ensure adequate resources.
- Review health and safety performance at least annually.
- Approve this policy and any significant changes.
2.2 The Health & Safety Lead (Responsible Person) will:
- Maintain the H&S management system, policies, and risk assessments.
- Coordinate training, audits, inspections, and incident investigations.
- Report performance, incidents, and trends to leadership.
2.3 Line Managers / Supervisors will:
- Implement procedures and safe systems of work.
- Ensure staff are trained, supervised, and equipped.
- Conduct local inspections and address hazards promptly.
2.4 Employees will:
- Take reasonable care of their own health and safety and that of others.
- Follow policies, training, and instructions; use PPE correctly.
- Report hazards, near misses, and incidents immediately.
2.5 Contractors & Visitors:
- Must comply with site rules and H&S requirements and cooperate with our representatives.
3) Arrangements (How We Manage Health & Safety)
3.1 Risk Assessment & Safe Systems of Work
- Identify hazards, assess risks, and implement controls using the hierarchy of control.
- Maintain suitable & sufficient written risk assessments and method statements for significant risks.
- Review assessments at least annually or after change/incident.
3.2 Training, Competence & Induction
- Provide role‑specific training (e.g., induction, manual handling, DSE, fire safety, first aid).
- Keep training records and refresher schedules.
- Ensure only competent, authorised persons perform high‑risk tasks (e.g., electrical work, machinery operation).
3.3 Consultation & Worker Engagement
- Consult via safety meetings, reps, toolbox talks, and open reporting channels.
- Encourage proactive reporting of hazards and near misses (no‑blame culture).
3.4 Incident Reporting & Investigation
- Record and investigate all incidents, near misses, and occupational ill‑health.
- Report notifiable incidents and diseases under RIDDOR 2013 where required.
- Implement corrective and preventive actions and share lessons learned.
3.5 Emergency Preparedness
- Maintain and communicate emergency plans (fire, medical, spill, utility failure, security).
- Appoint and train Fire Wardens and First Aiders; display contact details.
- Conduct fire risk assessments (per the Regulatory Reform (Fire Safety) Order 2005), drills at least annually, and maintain equipment (alarms, extinguishers).
3.6 First Aid & Welfare
- Provide appropriate first aid equipment, facilities, and trained personnel (per HSE guidance).
- Maintain welfare facilities (toilets, drinking water, rest areas) and support wellbeing.
3.7 Work Equipment & Maintenance
- Ensure plant/equipment is safe, maintained, inspected, and used by trained persons (per PUWER 1998; LOLER if lifting).
- Keep records of inspections, maintenance, and statutory tests.
3.8 Hazardous Substances (COSHH)
- Identify hazardous substances; maintain COSHH assessments and Safety Data Sheets.
- Implement controls (substitution, engineering controls, PPE) and health surveillance as required.
- Train staff in safe use, storage, and disposal.
3.9 Manual Handling & Ergonomics
- Avoid hazardous manual handling where reasonably practicable; assess remaining tasks (per Manual Handling Operations Regulations 1992).
- Provide handling aids and training.
- For desk‑based roles, manage DSE risks (per DSE Regulations 1992) with self‑assessments, ergonomics guidance, and eye‑care where applicable.
3.10 Lone Working, Remote & Out‑of‑Hours
- Assess risks to lone/remote workers and implement controls (check‑ins, alarms, safe locations).
- Provide guidance for home/remote DSE setup and wellbeing.
3.11 Workplace Transport, Driving & Travel
- Assess driving for work risks; ensure licence checks, vehicle maintenance, and journey planning.
- Promote safe, sustainable travel; manage fatigue and weather risks.
3.12 Contractors, Visitors & Clients’ Premises
- Pre‑qualify contractors on competence and H&S performance.
- Provide inductions and supervise work; use permits to work for high‑risk activities (e.g., hot works, confined spaces).
- Coordinate with clients and building managers on shared risks.
3.13 Personal Protective Equipment (PPE)
- Provide suitable PPE free of charge where required; ensure correct fitting, training, maintenance, and replacement.
- Use PPE as the last line of defence after higher‑order controls.
3.14 Occupational Health, Stress & Wellbeing
- Identify health risks and implement proportionate health surveillance (where required).
- Address work‑related stress using risk assessments and support (e.g., EAP, workload controls, flexibility).
- Encourage a positive safety culture and mental health awareness.
3.15 Information, Documentation & Records
- Maintain this policy, procedures, risk assessments, training records, inspection logs, incident reports, and statutory records.
- Control documents (versioning) and retain records per legal/insurer requirements.
3.16 Monitoring, Audit & Continuous Improvement
- Conduct routine inspections, behavioural observations, and internal audits.
- Track actions to completion; review metrics and trends quarterly.
- Management review at least annually to update objectives and resourcing.
4) Objectives & KPIs
- Zero reportable injuries and occupational illnesses.
- 100% staff completion of mandatory H&S training within 30 days of start.
- Close >95% corrective actions within agreed timescales.
- Conduct quarterly workplace inspections and annual management review.
- Complete all statutory testing & maintenance on time (e.g., fire alarms, extinguishers, LOLER/PUWER, PAT as applicable).
5) Communication & Availability
- This policy is available to all employees and contractors and displayed on noticeboards and our intranet/website.
- New starters receive this policy during induction; updates are communicated promptly.
6) Associated Procedures & Documents
- Risk Assessments & Method Statements (RAMS)
- Accident/Incident & Near‑Miss Reporting Procedure (incl. RIDDOR)
- Fire Safety & Emergency Plan; Fire Risk Assessment
- First Aid Needs Assessment & First Aid Procedure
- COSHH Register & Assessments; SDS Library
- DSE Procedure & Self‑Assessment
- Contractor Management & Permit‑to‑Work Procedure
- Driving for Work / Fleet Safety Procedure
- PPE Procedure
- Health Surveillance (if applicable)
- Training Matrix & Induction Checklist
- Inspection & Maintenance Schedules
7) Policy Review
This policy will be reviewed at least annually and when there are significant changes to our operations, personnel, premises, or relevant legislation, or following incident investigations.